2017 President & Secretary Elections Coming!

E31 Chapter members;

2017 marks the election of President and Secretary. Our E31 Chapter by-laws outline the process, and geographic representation for our chapter.

This year, the Chapter will elect the positions of President and Secretary.  As the by-laws mandate, for continuity the President is to be elected from a current sitting board member.  I have elected not to run for re-election, and will continue as Editor of the E31 NEWS newsletter.

Our Vice President, Steffen Staiger, has notified the Board of Directors that he would like to run for the office of President.  As he is unopposed, the board of directors has officially accepted his nomination, and has approved his selection for President by acclamation.

This results in the opening of Vice President as well as Secretary for this year’s general election.

The Term of office for the Vice President will be adjusted as set forth in the by-laws section 12.3 below, and will run until 2018.

The position of Secretary will run through 2020.

If you are interested in running for the E31 Chapter Board of Directors positions of Vice President or Secretary, please notify our Secretary, Tom “Wuffer” Carter by email NO LATER THAN APRIL 30TH, 2017.

His email contact address is:  [email protected] Please include the following:

  1.  Name
  2. BMWCCA number
  3. Position Running for:   Vice President    or    Secretary
  4. Include the details of the nominee (name,  short CV, BMW CCA E31 Chapter Membership Number),
  5. Name of the BMW Car Club of America E31 Chapter member nominating and seconding the nomination, and acceptance of the nomination by the nominee.
  6. The statement of acceptance by the nominee should also include a short (1 PAGE) letter stating to the membership why they would like to be elected for the position, and qualifications for the position.

Once nominations have been received and the nomination date closed (April 30th), elections will proceed as outlined in our by-laws.  Below are sections taken directly from our by-law governing elections.

Please send your notifications to Wuffer no later than April 30, 2017.

Sincerely, Roger Wray President, E31 Chapter

——–

Geographic Representation on the Board of Directors

6.1. As a Non-geographic chapter, the E31 Chapter represents all areas of the United States as well as other locations.  It is comprised of representatives from both the United States and Canada.  As such, it is essential that members of the Board of Directors maintain a diverse geographic representation of E31 owners.  As such, no more than two of the six board of director’s members shall hold office at the same time from any one of the following geographic regions:

6.1.1.  Northeast:  (Maine, Vermont, New Hampshire, New York, Massachusetts, Connecticut, Rhode Islands)

6.1.2.  East Coast:  (Pennsylvania, New Jersey, Delaware, Maryland, West Virginia, Virginia, Washington D.C.)

6.1.3.  South East:  (North Carolina, South Carolina, Georgia, Florida, Tennessee, Mississippi, Alabama)

6.1.4.  North Central:  (Minnesota, Wisconsin, Iowa, Illinois, Michigan, Indiana, Kentucky, Ohio)

6.1.5.  Central:  (Nebraska, Colorado, Kansas, Oklahoma, Texas, Missouri, Arkansas, Louisiana)

6.1.6.  North West:  (Alaska, Hawaii, Washington, Oregon, Idaho, Montana, Wyoming, North Dakota, South Dakota, Utah)

6.1.7.  South West:  (California, Nevada, Arizona, New Mexico)

6.1.8. Canada:  (all provinces)

Election of Board of Director Officers

7.1. President

7.1.1.  Election of the President will be by vote of the BMW Car Club of America E31 Chapter Members.   Election will be by simple majority vote of BMW Car Club of America E31 Chapter members.

7.1.2.  For continuity of governance, persons nominated for President will be limited to persons currently sitting on the BMW Car Club of America E31 Chapter board of directors.

7.1.3.  Term of office will be three years.   The only exception will be the initial term which will run until 2017.  First elections for President will be held in 2017 as outlined below in section 8 below.

7.2. Vice President

7.2.1.  Election of the Vice President will be taken from nominations by active BMW Car Club of America E31 Chapter members and sitting board members.  The nominations (based on nomination numbers) will be presented to the Chapter  membership  for election.  Election will be by simple majority vote by active BMW Car Club of America E31 Chapter.

7.2.2.  Persons nominated for Vice President will be active members of the BMW Car Club of America E31 Chapter.

7.2.3.  Term of office will be three years. The only exception will be the initial term which will run until 2018. First elections for Vice President will be held in 2018 as outlined below in section 8 below.

7.3. Secretary

7.3.1.  Election of the Secretary will be taken from nominations by active BMW Car Club of America E31 Chapter members and  sitting board members.  The nominations (based on nomination numbers) will be presented to the membership for election.  Election will be by simple majority vote by active BMW Car Club of America E31 Chapter

7.3.2.  Persons nominated for Secretary will be current active members of the BMW Car Club of America E31 Chapter.

7.3.3.  Term of office will be three years. The only exception will be the initial term which will run until 2017.  First elections for Secretary will be held in 2017 as outlined below in section 8 below.

Nomination/Election Process

8.1.  The process of nomination for the positions of President, Vice President, Secretary, Treasurer, Brand Manager and Event Coordinator positions is set out as follows:

8.1.1. Nominations will be held in April 2016, and every year thereafter as outlined in Section 7.

8.1.2. BMW CCA E31 Chapter Members nominated for board positions must have at least 12 months continuous membership in the BMW CCA E31 Chapter directly prior to nomination to qualify for elections.

8.1.3. In April prior to the August Board meeting, active BMW Car Club of America E31 Chapter members and board members will be asked to provide nominations to the BMW Car Club of America E31 Chapter board of directors Secretary for any positions that fall due at the forthcoming Board meeting.

8.1.3.1. Nominees for President will come from current sitting board members as outlined in section 7.1.2.

8.1.3.2. Nominees for Vice President, Secretary, Treasurer, Brand Manager and Event Coordinator will come from current sitting board members and general E31 Chapter members.

8.1.4. The nomination period closes April 30th  prior to the forthcoming August  Board meeting.

8.1.5. The nomination  should be lodged via email to the BMW Car Club of America E31 Chapter Secretary, and include the details of the nominee (name,  short CV, BMW CCA E31 Chapter Membership Number), name of the BMW Car Club of America E31 Chapter member  nominating and seconding the nomination, and acceptance of the nomination by the nominee.  The statement of acceptance by the nominee should also include a short (1 PAGE) letter stating to the membership why they would like to be elected for the position, and qualifications for the position.

8.1.6. Once the nomination period has closed (April 30th), all nominations received by the deadline will be reconciled by the Secretary.

8.1.7. By May 15th prior to the August Board meeting, the Secretary will provide details of all nominations received to members of the BMW Car Club of America E31 Chapter and board members by posting nominations on the Chapter website.  Active members will be notified of voting instructions and the two week open period of voting.

8.1.8. Voting will be conducted via email or regular mail (as directed by the board) by BMW Car Club of America E31 Chapter active members.  Voting will occur over a posted two week period.  At the end of that period, votes postmarked by the posted end date and received will be tallied by the secretary (or treasurer in the case where the secretary position is up for election), and verified by both the President and Vice President.  The President (or Vice President in the case of election of the President) will notify nominees of the outcome of the election, and request a written acceptance of the position from the elected member.

8.1.9. Newly elected board members will be installed at the August board meeting.

Special Election to fill board member vacancies

In the event of an unforeseen vacancy on the board of directors, a special election may be called by the President, or Vice President (senior board member of the board if the vacancy involves the President).

12.1. The senior board member of the board will notify the Executive Vice President of BMW CCA that there is an unforeseen vacancy on the BMW CCA E31 Chapter Board of Directors.

12.2. The Senior Board Member will notify active BMW CCA E31 Chapter members either by email, or regular mail, that a special election will be conducted to fill the unforeseen vacancy.

12.3. The election process will be the same as that for regular elections.  The only exception of the special election is the timeline, which may be adjusted to fit the circumstances.

12.4. If the vacancy is that of the President, then nominees will be taken from the current board of directors.  If the vacancy is for all other board members, then nominees will be taken from the chapter membership.   The newly elected board member’s term will be the remaining term of the position.  Follow-on elections will remain on schedule.

Bear